Word 2007 and Zip Code Labels

I’m dismayed to report that Word 2007 won’t print my zip code labels. <sniff>

That’s right, one of my favorite parts about sending our xmas cards out was printing the address labels. Labels that have the recipients name and mailing address. And the little zip-code scanner bars at the bottom.

Sure, I’m a huge dork for wanting to print zip code bars on all of my mailing labels. But I DO want to print zip code bars on all of my mailing labels.

And I spent easily 20 mins in the new Word 2007 looking for this feature. And then I found it. Sadly, I found it in the “Word 2007 Help” rather than in an actual feature:

Why can’t I include a POSTNET bar code or FIM-A code on envelopes or labels?

Symptoms

In an earlier version of Microsoft Office Word, I was able to get a bulk mailing discount on my mailings by inserting a POSTNET bar code, as well as a FIM-A code on envelopes and labels. In Microsoft Office Word 2007, I cannot find the options for adding these codes to my envelopes and labels.

Cause

Periodically, the United States Postal Service (USPS) changes the way it calculates postal bar codes. When this happens, bulk mail that uses the bar codes generated by Word may not be accepted by the USPS. To avoid providing bar codes that may become obsolete, Microsoft has removed this feature from Office Word 2007.

Resolution

Your bulk mailing can still qualify for a discount, but you must work with a third-party provider and the USPS.

Prepare a bulk mailing

This procedure provides general steps to follow. For more information about how to qualify for a bulk mailing discount and discount mailing services for businesses and organizations, go to the USPS Web site.

  1. Have your address list verified with the USPS through a third-party service provider.For information about third parties that provide this service, visit the Microsoft Office Marketplace on the Microsoft Office Online Web site.
  2. Assemble your bulk mailing.
  3. Use the bar code that is provided when your list is certified.
  4. Sort the mail according to USPS requirements.

4 Comments

  1. MARTA MERRIMAN said,

    January 28, 2007 at 1:57 pm

    WORD 2007 won’t print Avery 2160 mini address labels. It’s in the Avery list in WORD 2003 but now the new WORD. Very commonly used label. Have not been able to figure out why it was left out or how to use the custom feature to put it in. Stupid!

  2. Bob said,

    February 11, 2007 at 1:31 pm

    Yes, I just found this out also. I downloaded and installed Office 97 and my first document in Word I tried to edit was an envelope.
    I searched for that bar code feature for a long time and figured they woved it somewhere in the ribbon bar. Eventually I found the help file you cited.

    This is a disappointment, but I’m hoping soon someone comes out with a 3rd-party add-on for this feature.

  3. Bob said,

    February 11, 2007 at 1:31 pm

    That should say Office 2007 in the above comment.

  4. Stan Swartz said,

    February 13, 2007 at 11:19 am

    well thanks for the info, i thought i was nuts in not being able to find zip codes for envelopes